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5 Things You Need to Tell Your Limousine Company

5 Things You Need to Tell Your Limousine Company

When you’re shopping for a limousine service, whether it’s for a wedding or an airport run, the livery company will need certain information to give you an accurate price. Here are five things you need to tell your limo company:

1. The type of event

Do you want to hire a limousine for a wedding, bachelor/bachelorette party, airport transfer, point-to-point transfer, night out, birthday party, Sweet 16, tour, casino trip, concert, prom, meeting or special event? Some rentals have minimum hour requirements, while others are priced at a set fee. Limo companies also offer special packages.

This information helps the livery company to plan your trip. It may offer scavenger hunts for a Sweet 16 or bachelorette party, or a red carpet service for the bride. There could be special comp packages at casinos or VIP treatment packages and free passes at nightclubs.

2. Save the date

The limousine service will need to know the date of your event and the length of time that you’ll need the rental.

The date is important even if you’re just looking for quotes. The limousine company can only quote based on vehicle availability. If you want a 26-passenger party bus and it’s sold out, we may be able to offer you a 28-passenger option. But there’s no reason to have a discussion about a vehicle that you can’t rent. As you plan your excursion, think about the time you want to be at your final destination. Consider the drive time when estimating how long you will need the limo or bus.

3. How many people will be in your party?

This will affect the type of vehicle you can select. While switching from 12 to 13 passengers sounds simple enough, you’re likely to have to switch from a limo to a party bus with that extra passenger. There are two considerations:

First, how many people can the vehicle legally hold? The Department of Transportation sets this guideline and it is strictly enforced.
Secondly, how many people can fit comfortably? If you’re going to be in the vehicle for a long time, you may want to ask about the suggested passenger count.
4. Tell the company about any amenities you will need

If you’re planning to bring a DVD to watch on the flat screen or an iPod to listen to, ask the limo service if it can accommodate those requests. Consider all the details for your ride. Do you need ice, bottled water, glassware or bubbly? Make sure the livery company can offer what you need.

5. What is the age range of your passengers?

Vehicles with dividers typically sanction the use of alcohol in the back of the limo or party bus. However, EVERYONE on board must be 21, with proper identification, in order to have alcohol on board.

By having these facts at your fingertips before you call to make a limo reservation, you’ll save time.

One last tip

Be prepared to pay if you want to reserve. Almost always, you must put down a deposit in order to hold the rental. The limo company needs your commitment or it risks losing other rental opportunities for the vehicle. You can typically pay with cash or credit card, and the balance will be due at the start of your ride.